Food Systems Administrator

The Food Systems Administrator provides support to the New Haven food system work in collaboration with the City’s Food Systems and Policy Director (FSPD) and the New Haven Food Policy Council (NHFPC) Chair.

1. Provide administrative support for community work of the Office of Food Systems and Policy and the NHFPC.
2. Attending meetings as needed in order to gather information for sharing with the food systems community at large
3. Development and dissemination of communications materials between City of New Haven departments, Board of Alders, NHFPC, and food systems stakeholders.
4. Assistance and coordination of specific initiatives associated with food systems work prioritized by the FSPD and the NHFPC
5. Assisting with organizing and supporting of various food programs, working groups, including monthly potlucks and other events as needed
6. Coordination of food systems updates through social media, marketing, website, customer relations management software (Constant Contact), and email updates.
7. Developing the brand and social media presence of food work within New Haven
8. Compiling a weekly email newsletter of local food systems news and updates including meeting times and locations of NHFPC meetings
9. Responding to requests for information
10. Drafting written correspondence, including formal responses, and letters of support
11. Coordinating and taking minutes of monthly meetings for the NHFPC
12. Managing NHFPC documents in a way that is transparent, organized, and up-to-date, including but not limited to meeting minute drafts, approved meeting minutes, attendance sheets, email lists, work group meeting minutes, attendance sheets, and pertaining documents
13. Drafting a monthly summary of relevant food systems information going on among the City departments and the Board of Alders in collaboration with the Policy Advancement Committee
14. Tracking accomplishments and drafting Annual Reports

Skills required
– Strong management, administrative, and organizational skills
– Familiarity with the Microsoft Office suite; CRM platforms like Constant Contact, Salesforce, and Campaign Monitor; webpage development; graphic design a plus
– Writing, editing, and revision skills, as well as familiarity with meeting facilitation
– Ability to establish and maintain effective working relationships with government officials, legislative aides, representatives of public & private, and non-profit organization
– Comfortable working independently, scheduling hours flexibly, and attending to a range of perspectives and stakeholders
– A minimum of an Associate’s Degree or 2 years work experience in an administration position

Experience Preferred
– Experience working in any part of the food system: farms, gardens, institutions, food pantries, soup kitchens, cooking, education, nutrition, food waste, food businesses, wholesalers, composting, policy
– Experience working in community development
– Bachelor’s Degree
– Passionate about social and food justice

This position is full-time and works directly with the Food System Policy Director for the City of New Haven, the chair of the New Haven Food Policy Council and the Executive Director of CitySeed. This position will be posted until filled with the first reviews beginning on December 18th. Send resume with a cover letter to This position will be employed through CitySeed for all intents and purposes. CitySeed is an Equal Opportunity Employer and especially invites applications from members of underrepresented groups.